This article covers Dual Affiliation and frequently asked questions regarding them.
Information
Who does this apply to?
Employees who have email accounts at both UNC Health Care and the UNC School of Medicine.
Why do I keep getting an e-mail to select a primary e-mail address?
Users that have a mailbox at both entities will be required to make a designation of which one they would like to appear in the GAL. These e-mails are sent every 72 hours until a designation is made.
Where do I go to select my primary email?
- Go to the UNC Self Service Portal.
- After you log in with your ONYEN, select “Email Sign-Up”.
- Select your desired email and save.
What will happen after I select a primary email?
The primary address will appear in the Global Address Book for both UNC-School of Medicine and UNC Health Care.
Will others be able to see my calendar information?
Calendar information will be available to other employees from both the School of Medicine and UNC Health Care. Users will only be able to see the free/busy and not details of users of a different affiliation.
What will happen if I select UNC Health Care as my primary email address?
If you select UNC Health Care as your primary address, after approximately 24 hours:
- Your UNC Health Care email address will display in the directories for both UNC Health Care and UNC-School of Medicine.
- Other employees at UNC School of Medicine will be able to see free/busy information when trying to schedule a meeting with you.
- All UNC-School email (including meeting requests) received after you select a primary account will be forwarded to the UNC Health Care account.
- Emails and recurring meetings in your University account prior to making your selection will not be forwarded to your UNC Health Care address, but can be exported manually.
What will happen if I select UNC School of Medicine as my primary email address?
If you select the UNC School of Medicine (SOM) account as your primary address, after approximately 24 hours:
- Your University email address will display in the directories for both UNC Health Care and UNC-Chapel Hill.
- Other employees at UNC Health Care will be able to see free/busy information when trying to schedule a meeting with you.
- UNC Health Care will not forward email or meeting invites to UNC-Chapel Hill accounts. You must manage email/calendars in both inboxes.
Can I add delegates from different affiliations?
No, delegation is not part of the scope of this transition.
How will this affect Microsoft Teams?
- If you select UNC Health as your primary, users will not be able to search for you and send you an IM. If a user has previously added you to their contacts list, then they will still be able to send IM’s.
- If you select UNC School of Medicine as your primary, Microsoft Teams will work normally.
I made a primary e-mail address designation but my information isn’t updated in the GAL. Why is this?
It can take up to 24 hours for the changes to be reflected in the GAL. After the 24-hour period, based on what the user designated as their primary account (refer to the overview section to tell), if the information is still incorrect contact the following:
- Designated UNC School of Medicine mailbox – Contact the ITS Service Desk at 962-HELP or submit a ticket.
I’ve been asked to designate an e-mail but I can’t log in to the system to make a selection. What do I do?
The process that facilitates the selection of an e-mail address is managed by UNC-CH's Self Service Portal. For issues, contact the UNC-CH ITS Service Desk at 962-HELP.
Why do I keep getting a Non-Deliverable message when I email someone?
Outlook uses a nickname file that auto-populates a user’s information when an e-mail has been successfully sent in the past. Sometimes when changes are made in Exchange the nickname file becomes out of sync with Exchange. If you get a Non-Deliverable (NDR) as depicted below, search your contacts for them, and select the recipient from the GAL (address book). Once you send an e-mail to the updated entry in the GAL their nickname file will be updated and in sync with Exchange.
