This article describes the systems and tools that have been approved for collecting, managing, and storing electronic data for various purposes including research studies, surveys, course evaluations, event management, attendance tracking, and administrative workflows at UNC-Chapel Hill.
In This Article:
Introduction
Use the charts below as a guide to select the most appropriate software for your project. Choosing the right tool ensures compliance with usage restrictions, university policies, and data security requirements, and provides the features your project needs. To make the best choice, follow these steps:
- Identify your project type
Determine whether your project involves research studies, surveys, course evaluations, event management, attendance tracking, or administrative workflows or other types of data collection.
- Review usage restrictions
Check any compliance requirements or departmental policies that may limit which tools you can use.
- Consider features needed
Consider what functionality is essential for your project (e.g., secure data storage, advanced reporting, and integration with other systems).
- Match your needs to the data capture chart
Use the chart below to compare approved tools and select the one that best aligns with your project type, restrictions, and required features.
At a Glance
Here are recommendations for appropriate tools to meet specific project needs; however, if you have questions or would like to learn more about these tools, please contact us for assistance.
| For... |
Use... |
| Research data capture, survey data collection, and data management |
REDCap@UNC, Qualtrics, CDART |
| Semester course evaluations |
Carolina Course Evaluation (Blue) |
| Participation tracking, classroom engagement, and feedback |
Poll Everywhere |
| Event and program evaluations, workshop and short course evaluations |
Microsoft Forms |
| Non-research surveys, quizzes, polls, mailing list sign-ups, and feedback |
Microsoft Forms |
| Event registration or participant management for UNC events or training sessions |
UNC Event Registration or Microsoft Forms |
| Service requests, workflow automation, and administrative task tracking |
TeamDynamix |
| Fundraising and fundraising event registration |
Davie |
| Professional development, performance tracking, and compliance training |
Carolina Talent |
Electronic Data Capture Services & Tools
Review the chart below to identify the appropriate tool for your project needs. If you have questions or would like to request a consultation to learn more about your options, please contact us for assistance.
Research
| Name |
Description |
Usage |
Features |
Users |
Sensitive Data &
Protection Obligation |
Contact |
CDART
(Carolina Data
Acquisition and
Reporting Tool)
Service Charge Applies |
Research data capture system and turn-key data management
Scalable system designed for large complex health science research studies as part of a data coordinating center (DCC). |
Used for larger health/behavioral science research projects with high complexity. Supports complex algorithms for eligibility and randomization, including SMART designs and complex clinical trials. Supports large longitudinal cohorts and multi-site projects. |
Form designer and shared form library, enabling rapid deployment and modification. Secure, FDA and 21 CFR Part 11 compliant, secure access with granular permissions, encrypted data transmission, flexible ETL from external sources, integrated real-time reporting, and easy export to statistical tools.
Fee based turn-key DCC solution hosted at the UNC Collaborative Studies Coordinating Center (CSCC)
|
Collaborative Studies Coordinating Center and collaborators. |
Tier 3/High |
CDART Help |
| Qualtrics |
Research and survey data collection
Advanced survey and analytics platform for structured data collection and research. |
Used for academic research, institutional surveys, sensitive data collection, and conducting research or surveying students, club members, or administrative units.
For University related work only. |
Complex logic, custom formatting, randomization, quotas, multi-language support, scoring, offline mode, SMS distribution, workflow automation, and Tango integration. |
For UNC student, staff, faculty, and affiliates with Onyen credentials and main campus departmental affiliation. |
Tier 3/High |
Qualtrics UNC
Help Portal |
REDCap@UNC
Service Charge May Apply |
Research data capture and management
Secure database system designed for collecting and managing research data and surveys. |
Used for research (including clinical research), e-consent, and sensitive data collection. |
Complex logic, randomization, multi-language support, SMS distribution, FDA and Part 11
compliance. |
For UNC student, staff, faculty, and affiliates with Onyen credentials, and UNC Health with UID credentials. |
Tier 3/High |
REDCap@UNC
Support Portal |
Academic/Teaching
| Name |
Description |
Usage |
Features |
Users |
Sensitive Data &
Protection Obligation |
Contact |
Carolina Course
Evaluation (Blue) |
Course evaluations
Platform for collecting structured semester course evaluation data from students. |
Applied across all UNC courses registered in ConnectCarolina; supports school-level evaluation coordination. |
Automated distribution, customizable evaluation templates, integration with ConnectCarolina. |
For school-level evaluation coordinators and instructors. |
Tier 2/Moderate |
Carolina Course
Evaluations Help |
| Poll Everywhere |
Mobile app for promoting student engagement and capturing attendance data in classrooms
The app allows instructors to create and administer class polls and surveys and uses geo-fencing to collect attendance data. |
Primarily used for low-stakes classroom engagement, feedback, and participation tracking. |
Multiple poll types, integration with PowerPoint and other presentation software, attendance feature. |
UNC students use app for free; UNC instructors and instructional support staff have free access to instructor accounts. |
Tier 2/Moderate |
Contact
Information |
Office/Productivity
| Name |
Description |
Usage |
Features |
Users |
Sensitive Data &
Protection Obligation |
Contact |
| Carolina Talent |
Professional development, compliance training, and performance tracking
Talent management system for employee learning, compliance, and performance management. |
Used for learning programs, compliance training, and staff performance reviews. |
Online and in-person instructor-led training, performance management tools, centralized reporting. |
For UNC faculty, staff, student workers, affiliates and System Office staff; Onboarding required for module access. |
Tier 2/Moderate |
UNC Help |
| Davie |
Fundraising and event registration for fundraising and alumni-related events
Financial development database supporting UNC fundraising and alumni engagement activities. |
Used by University Development Office and affiliated entities for advancement-related events. |
Event registration tracking, donor engagement tools. |
For individuals with advancement-related responsibilities in the University, the General Alumni Association, or an Associated Entity/Foundation. |
Tier 3/High |
UNC Help |
| Microsoft Forms |
Data collection through forms and polls
Online form builder for simple surveys and feedback collection. |
Suitable for simple surveys, quizzes, polls, event sign-ups, and feedback. |
Simple branching logic, multiple question types (multiple choice, text, date, rating, matrix), real-time analytics. |
For UNC student, staff, faculty, and affiliates with Onyen credentials. |
Tier 3/High
Learn More |
UNC Help |
| TeamDynamix (TDX) |
Service request management and form-based data capture
Service management platform for IT and administrative workflows. |
Used for service tickets, workflow automation, and administrative processes. |
Custom forms, ticketing system, knowledge base, workflow automation. |
For UNC student, staff, faculty, and affiliates with Onyen credentials. |
Tier 2/Moderate
Learn More |
UNC Help |
UNC Event
Registration |
Event registration and participant management
Tool for collecting participant registration data for institutional events and training sessions. |
Used for campus events, workshops, and administrative training. |
Customizable registration forms, attendee tracking, payment processing. |
For UNC staff. |
Contact UNC Event Registration to learn more. |
UNC Event
Registration Help |
Questions & Support
If you have questions or are uncertain about which tool is most appropriate for your project needs, please contact the Electronic Data Capture (EDC) team for assistance.