UNC List Server Practices

This article applies ITS Onyen Policy for Listserv creation, maintenance and use.

All items covered under the  Onyen Policy apply to the UNC-CH List Server (including its lists and subscribers). The following practices are additions that are specific to the UNC-CH List Server. 

Information

Backups 

Backups of list membership, settings, and archives (if any) are retained for thirty (30) days. 

Deletions 

• ITS deletes newly created lists that remain inactive for a period of thirty (30) days or contain only a single member. Once a list has multiple members and has been used to send mail with, that list will fall under the existing list policy.
• ITS deletes existing lists that remain inactive for a period of thirteen (13) months, contain no members, contains only a single member, or are being used to promote commercial organizations. The list owner is notified and has thirty (30) days to follow the instructions from the notification. In the last case, the list owner’s Onyen services may also be suspended. 

Names 

Lists may be renamed at ITS’s discretion for the following reasons: 

1. The list name represents a University Department, Organization, or Academic Course with which the list owner is not affiliated. 
2. The list name uses inappropriate language. 
3. The list name contains non-alphanumeric characters that may interfere with mail handling. 

List names may be recycled when they become available. 

Ownership 

Lists on the UNC List Server must be owned by a current UNC affiliate. A list owner must use his/her Onyen as an administrative e-mail address. 

Subscriptions 

• Lists with non-UNC subscribers must use subscription confirmations. 
• List subscriptions cannot be enforced.