Communication & Collaboration

Ex: Email, Phones, Accessibility, Conferencing
Plus other articles that support communication and collaboration.

Articles (55)

Digital Accessibility Guide

This article covers the digital accessibility guidelines for the UNC community.

Email Aliases Practices

This article provides you with best practice guidelines for using email aliases.

Enterprise Reporting: Research Administration Management (RAM) Reports

This article provides instructions on how to access and escalate RAM report requests.

Listserv Administrators – FAQ Collection

This article provides information for frequently asked questions by listserv administrators including how to create, configure and maintain Lyris listservs.

Listserv Subscribers – FAQ Collection

This article answers frequently asked questions from listserv subscribers. It explains the communication purpose of lists along with instructions on how to join, receive correspondence and post to Lyris lists.

Mass Mail

This article will provide answers to the most common Mass Mail questions.

Microsoft 365 - Microsoft Teams

This article provides an overview of what Microsoft Teams is, how it can be utilized, and how new teams can be created.

Microsoft 365 - Resource Calendar

The University offers Microsoft 365 Resource Mailboxes, which are essentially mailboxes with calendar-only features.

Microsoft 365 Email Setup - iPhone/iPad (iOS) Outlook App

This article details steps to connect your UNC email account to Microsoft Outlook for iOS.

Microsoft 365 Email Setup: Android Outlook App

This article walks you through how to setup your UNC Outlook email on Android Operating System.

Microsoft 365 Email Setup: macOS Apple Mail

This article covers the steps to set up Microsoft 365 email on macOS using Apple Mail.

Microsoft 365 Email Setup:Getting Started

UNC-Chapel Hill uses Microsoft 365. Your email settings can be configured on either a desktop client (Windows, Mac OS X) or a mobile device (iPhone/iPad (iOS), Android). This document is written to take you through a new Microsoft 365 email configuration.

Microsoft 365: Managing the Default Online Meeting for Outlook Calendar

This article covers how to change your calendar's default settings to either use MS Teams or Zoom for your online meetings or you may choose to turn off this setting completely.

Microsoft 365: Outlook Online

This article covers the basic features offered through Outlook Online. You may access Outlook Online by visiting UNC's Heelmail website or going to the Office website then selecting the Outlook icon.

Microsoft 365: Retiree Email Access (Outlook Web Access) FAQ

This article covers frequently asked questions about accessing the Outlook Web App on Windows and macOS, as well as creating shortcuts and bookmarks in various browsers.

Microsoft 365: SharePoint

This article provides details regarding SharePoint. SharePoint is one of the applications offered as part of the Microsoft 365 Collaboration Suite. The service is available for faculty, staff, and students.

Microsoft 365: User Guide

This article offers a list of Microsoft 365 products that users might find useful as well as helpful training and support links.

Office 365 - Microsoft Project

This article provides an overview of Microsoft Project

Office 365 - Microsoft Visio

This article provides an overview of Microsoft Visio.

Office 365 Email Setup: iPhone/iPad (iOS) Mail App

This article walks through how to configure your UNC email on the iOS Mail App

Office 365 Email Setup: Windows Outlook 2016

This article walks you through the process to setup Oulook 2016 for Windows.

Office 365: Requesting an SPF Record

This document explains how you can send mail from a vendor-hosted application or system using a custom unc.edu domain without triggering Office 365’s anti-spoofing system.

Office 365: Shared Resource Types

Office 365 offers several options for mailboxes, mailing lists, and calendars. This article provides detailed information about these options.

OneDrive: Recycle Bin, Deleting, and Restoring

This article will guide you through the process of accessing the OneDrive recycle bin. It covers how deleted files are managed within OneDrive, and how deleted items can be recovered.

OneDrive: Sharing

This article provides guidance on how to share OneDrive files with others, as well as the various settings that can be used when sharing items.

Panopto: Lecture Capture in General Purpose Classrooms

This article will guide you through recording a class session with Panopto in General Purpose Classrooms.

Protecting UNC's Email Reputation

This article explains the necessary steps taken by the main campus email administrators to protect UNC's sender reputation with other external email systems.

Risks with Anonymous Senders

This article discusses how the use of no-reply or non-existent email addresses by departments at UNC creates email security challenges and results in email delivery issues.

Sending Email Without SMTP Authentication

This article provides instructions for sending email through relay.unc.edu. Most of these messages are sent by automated programs and mail servers.

Telecommunications: Accessing The End User Portal

This help article contains information about the Clearspan end user portal for making individual changes to phone lines.

Telecommunications: Call Forwarding

This document describes how to implement call forwarding on the AT&T HVS phone system.

Telecommunications: Clearspan PING Replaces Communicator for Remote Calling

This article provides information on the transition from Mitel Communicator to Clearspan PING for remote calling for UNC Telecommunications.

Telecommunications: PING (Soft Phone Client for PC/Mac/Mobile Use)

This article explains how to use the PING softphone with your UNC phone number to make and receive calls, manage contacts, use chat and teams features, and utilize the call center functionality.

Telecommunications: Rates

This article covers Voice rates and Instant Meeting rates for the new phone system.

Telecommunications: Recording an Automated Attendant or a Hunt Group Voicemail Box

This article walks you through recording an Automated Attendant or a Hunt Group Voicemail Box

Telecommunications: Reset Voicemail Passcode or Web Portal Password

This article provides faculty and staff with steps on how to reset their voicemail passcode or web portal password.

Telecommunications: Restarting a Mitel/Aastra phone

This article is about restarting VoIP phones (Mitel/Aastra).

Telecommunications: Transferring Phone Calls

Call transfers are possible using the Mitel 6867i phone, Premium Mitel Communicator (PC), and the mobile UC-One Connect Evaluation app. This article will walk you through the various process of transferring calls.

Telecommunications: Voicemail

This article walks you through the process of setting up your Voicemail, changing the password for your Voicemail and the various features related to Voicemail.

Telecommunications: Work From Home

This guide explains how to use Clearspan PING to manage calls while working remotely.

UNC Encrypted Email (Encryption)

This article provides instructions for sending and receiving encrypted email through UNC's system.

UNC List Server Practices

This article applies ITS Onyen Policy for Listserv creation, maintenance and use.

Zoom: Cloud Recording Auto-Deletion - FAQs

The content of this article applies to UNC users associated with the primary UNC Zoom account (not a sub-account).

Zoom: Compare Meetings and Webinars

This article compares Zoom Meetings and Webinars. All current faculty, staff, and students can host Zoom Meetings with a maximum of 300 participants, which includes those hosting the meeting.

Zoom: Dial-in Numbers for UNC Zoom Meetings and Webinars

This article provides the phone numbers that participants in UNC Zoom meetings can use to dial into meetings or webinars.

Zoom: Enable and Use Self-Select Breakout Rooms

This article covers enabling and utilizing Zoom’s self-select breakout room feature. This feature enables participants to select which breakout room they’d like to move to, allowing them to choose their own group for breakout discussions or assignments. This will also allow users who temporarily lose connection to a Zoom meeting to quickly re-join their breakout room, without intervention from the host.

Zoom: Frequently Asked Questions (FAQ)

This article is a list of frequently asked questions about Zoom. For more help and a more complete FAQ, please see ITS Educational Technology's Zoom page.

Zoom: Get Attendance Reports for Zoom Meeting

This article describes the process of getting a usage report (or list of meeting participants) for your completed meetings. This can be used as an attendance log for a class.

Zoom: Improve Your Zoom Connection

This document offers ways to improve your Zoom experience if the video or audio becomes choppy or distorted.

Zoom: Log into Meeting Client with UNC SSO

This article describes how to log into the Zoom Meeting Client with the UNC SSO (single-sign-on), and how to ensure you remain logged in to your licensed account.

Zoom: Tips for Attending Classes on Zoom

Following the guidelines below will help you improve your online class experience, and that of your instructors and classmates.

Zoom: Use in General Purpose Classrooms

Many instructors will be teaching classes that have students physically present in a general purpose classroom with them, and also joining via Zoom from remote locations. This article will cover how to set up a class that has simultaneous remote and in-person learners (Mode 2, or In-Person On-Campus + Remote Learners).