This article provides instructions on how you can use Microsoft Copilot to improve the existing content for Knowledge articles.
Consider the Copilot-edited content as a best effort draft. Before adding them to your knowledge articles, review the Copilot responses for accuracy and relevance to UNC users.
In This Article:
Instructions
Step 1: Accessing Microsoft Copilot
- Go to Microsoft Copilot site.
You can use Microsoft Copilot without signing in. However, you should sign in so that Copilot can save your most recent inputs (prompts) and responses as a working history.
- If you are not already signed in, select Sign In. At the bottom of the screen, you should see the following Ask Me anything textbox:
Step 2: Using Copilot to Improve Drafts
Avoid copying and pasting the entire document. Copilot cannot handle files exceeding 4000 characters or attachments larger than 1MB. Additionally, it disregards screenshots and treats links as regular text. To overcome these limitations, enter text in small blocks, such as a paragraph or a group of related sentences, at a time, and repeat the process.
- In the Ask me anything textbox:
- Copy and paste the following text as prompt:
Enhance the flow between sentences for smoother transitions, simplify the language to make it less technical and more user-friendly, correct any passive voice and subject-verb agreement errors, ensure that the revised paragraph maintains clarity and coherence:
- Right after the above prompt, copy and paste your draft content in quotations marks.
- Press Enter or click (
) icon. Copilot will generate an improved draft as its response.
You can modify a response and re-enter it to further refine the outcome.
- When you are satisfied with the output, click Copy or Export icon to copy the new content.
Step 3: Adding Improved content to Knowledge Article
- Open the article for editing
- Click the location in the article Body where you want to enter the Copilot-edited text
- Click Paste as plain text icon on the Article HTML Editor
You must use Paste as plain text to prevent Copilot HTML tags from being carried over along with the content.
- Press Ctrl-V to paste the content in the textbox and click OK
- Click Source icon on the Article HTML Editor
- Examine and remove any HTML tags carried over from Copilot.
HTML tags carried over from Copilot to TDX will cause article formatting and styling issues.
Step 4: Adding AI-Edited Label
The ownership of copyright for AI-generated content is still under debate. To ensure clarity, follow the steps below to add the "AI-Edited" callout box as a label at the bottom of articles that you have edited using generative AI tools like Copilot.
- Open the article for editing.
- Scroll to the end of the article's main content and click on the last empty line where you would like to insert the AI-Edited callout box.
- Click on the Templates drop-down in the HTML Editor of the article Body.
- Scroll to Misc template category and click on AI-Edited.
Gen-AI was used to edit parts of this article.